QHSE skills matrix template
A skills matrix template is a tool that organizations can use to effectively manage and assess the skills and certification statuses of individual employees or teams.
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Overview Copied
You can use this QHSE skills matrix template to quickly demonstrate which employees are certified in Lockout/Tagout procedures, or who has recently completed emergency response training.
Occupational Health & Safety
- Hazard Identification and Risk Assessment (HIRA)
- Permit to Work (PTW) systems
- Behavior-Based Safety (BBS) programs
- Emergency Response Planning
- Confined Space Entry Safety
- Work at Heights Safety
- Lockout/Tagout (LOTO) procedures
- PPE Compliance and Fit Testing
- ISO 45001 Lead Auditor
- NEBOSH International General Certificate
Environmental Management
- Environmental Aspect and Impact Assessment
- Waste Management Planning
- Spill Response and Containment
- Environmental Monitoring and Sampling
- Pollution Prevention and Control (air, water, soil)
- Energy and Resource Efficiency
- Environmental Legal Compliance Audits
- ISO 14001 (Environmental Management Systems)
- ISO 14001 Lead Auditor
- Certified Environmental Specialist (CES)
Quality Management
- Root Cause Analysis (RCA)
- Corrective and Preventive Actions (CAPA)
- Statistical Process Control (SPC)
- Internal Quality Audits
- Non-Conformance Management
- Document Control and Records Management
- Supplier Quality Assurance
- ISO 9001 (Quality Management Systems)
- ISO 9001 Lead Auditor
- Lean Six Sigma Green/Black Belt
Compliance & Systems Integration
- Integrated Management Systems (IMS) implementation
- Legal and Regulatory Compliance Monitoring
- Incident Reporting and Investigation
- Continuous Improvement (PDCA Cycle)
- Training and Competence Assessment
- Contractor and Third-Party Safety Management
- Audit Planning and Execution
- Management Review Facilitation
- Certified Safety Professional (CSP)
- IOSH Managing Safely
Benefits Copied
Using a skills matrix template can benefit your teams in various ways. Among them:
- Improved compliance readiness. You can use this skills matrix to ensure your team consistently meets regulatory and certification requirements by flagging expiring qualifications and missing competencies. This supports audit readiness, reduces legal risk, and helps maintain continuous alignment with ISO, OSHA, or other industry-specific standards
- Targeted training and development. With clear visibility into who has which skills, you can identify gaps and prioritize training initiatives, supporting efficient upskilling and aligning employee development with operational needs
- Optimized workforce deployment. By knowing exactly who is qualified for specific tasks – like confined space entry or hot work – you can assign personnel more effectively, reduce downtime, and ensure the right expertise is present at the right time, especially in high-risk or regulated environments
How can I customize my skills matrix to fit a specific team? Copied
The scope of a skills matrix can be as large or small as you choose. For example, it could cover your entire organization – or only those tasked with compliance and systems integration.
To customize a skills matrix to your needs, you should:
- Define focus. Clarify if the skills matrix pertains to an entire department or specific roles within it
- Identify key skills. List essential competencies for each role or area of operation
- Establish proficiency levels. Define skill proficiency levels, aligning them with job requirements
- Set evaluation criteria. Create a clear evaluation process, considering on-the-job performance and training qualifications
- Regularly review and update. Ensure regular reviews to adapt to evolving roles, technologies, and organizational goals
Do you require a skill or certification that is not included in the above list? No problem! You can easily add additional certifications yourself to customize the skills matrix to your organization’s needs. You can also add your own employees and how they score against each certification.
Not sure what scoring system to use? Check out our “Ultimate Guide to Creating an Excel Skills Matrix.”
Looking for alternatives to Excel for your skills matrix templates? Copied
AG5’s skills management software enables you to visualize and close skills gaps across your organization – no need for complicated Excel spreadsheets. You’ll use intuitive skills matrices that bring together skills data and job requirements – and are always up to date.
FAQs Copied
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