Workforce planning: Redefine your company’s future

This article will explore why workforce planning software is essential for shaping your organization’s future and offer tips on getting started.

AG5 Workforce planning software

Organizations are changing how they source talent, define jobs, and design work. As a result, workforce planning has become more critical than ever before. With so much change on the horizon it is crucial to plan how your organization will adapt. This article will explore why workforce planning software is essential for shaping your organization’s future and offer tips on getting started.

What is workforce planning? Copied

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Strategic workforce planning is long-term planning that takes into account an organization’s overall business goals.

It looks at where the company wants to be in the future and identifies the type and number of employees needed to get there.

Operational workforce planning, on the other hand, is short-term planning that focuses on the day-to-day or week-to-week staffing needs of the organization. Organizations typically use both types of workforce planning as they complement each other well.

Why is strategic workforce planning important? Copied

The WTW 2022 Reimagining Work and Rewards Survey shows substantial increases in the percentages of employers expecting to make extensive transformations in the following strategic areas:

  1. Optimizing work and job design (+50%)
  2. Resetting the Total Rewards philosophy (+80%)
  3. Defining careers (+90%)

Workforce planning is vital for several reasons, most importantly:

  1. It helps to ensure that an organization has the right mix of employees to meet its current and future needs.
  2. Workforce planning also helps to identify skills gaps within an organization and develop strategies for addressing them.
  3. Additionally, workforce planning can help to identify trends that may impact an organization’s workforce, such as retirements, technological advancement, and changes in the market.
  4. It boosts employee productivity and engagement as employees are more likely to be successful in roles that match their skills and interests.

By considering these factors, organizations can be better prepared to manage their workforce effectively.

What are the three stages of workforce planning? Copied

The three stages of workforce planning

The three stages of workforce management are crucial to ensuring the success of your business. By understanding and optimizing each phase, you can create a workforce planning strategy that will help your business run smoothly and efficiently. Let’s take a closer look at each one:

  • Data collection

In the data collection stage businesses compile information on their current workforce including job descriptions, performance reviews, and demographic details. This data is then used to identify trends and gaps in the workforce.

  • Analysis

In this stage organizations take a closer look at the data to determine changes that need to be made to the workforce. This may involve creating new job roles or facilitating training for existing employees to fill skills gaps.

  • Action planning 

Finally, in the action planning stage businesses create a plan of how to implement the changes identified in the previous stage. This plan typically involves recruiting new employees and providing training to existing employees.

What are the five key elements of workforce planning? Copied

Workforce planning software helps you to ensure that your company has the right people in the right roles at the right time.

Here are the five key elements of workforce planning:

1. Alignment with strategic management

The first step in workforce planning is understanding the critical mission goals and future objectives set by organization leadership and how the workforce needs to be aligned to achieve them.

It is essential because it ensures that everyone involved in the workforce planning process is on the same page regarding the company’s direction and what needs to be done to achieve the desired outcomes.

2. Mapping out the qualifications

Your needs locally and globally are an important part of any workforce strategy. By mapping out skills and qualifications managers can find the right mix for success.

Workforce planning software simplifies this process with a skills and requirements library feature. This type of software helps to manage your workforce, it is invaluable in large and complex organizational structures. Moreover, it provides insight into the qualifications and certifications required.

The 5 key elements of workforce planning

3. Addressing the skills gaps

You can address the skills gaps in your organization in several ways. First, identify which skills are most needed within the organization. This information can then be used to develop training and development programs that target those specific skills.

Additionally, monitor employee performance and identify areas where they are underperforming.

By using workforce planning software to address the skills gaps in your organization, you can ensure that your employees have the skills they need to be successful, and you can also identify high performance.

4. Developing a talent strategy

Identifying the company’s core values is one of the first steps in creating a workforce plan. These values should be reflected in all aspects of the employee experience from recruitment to onboarding to retention.

Once these values have been identified they can be used to attract candidates who are a good fit for the organization. The next step is to create a process for identifying and developing talent.

This may include implementing training and development programs or partnering with colleges and universities.

5. Implementing your plan, measuring and monitoring progress

Workforce planning accelerates growth, but you need the processes and systems to support it. Communicating your goals to employees and getting their buy-in and feedback is crucial.

With careful planning and execution, you can create a workforce aligned with your business goals and poised for success. Moreover, monitoring progress ensures that solutions have their intended impact.

Set key performance indicators (KPIs), so you can track whether your solutions are effectively closing gaps and helping your organization to reach its targets. It helps to periodically revisit your workforce plan to make changes based on new developments or updated information.

Tips for workforce planning in 2023  Copied

Workforce planning can be complex and challenging, but it can considerably impact your organization’s success.

By keeping our five tips in mind, you can develop a plan to help you navigate change and stay ahead of your competition.

  1. Keep your finger on the pulse of change
  2. Understand your company’s unique needs
  3. Develop a clear vision for the future
  4. Communicate and collaborate with your team
  5. Be flexible and adaptable in your approach

Centralize your employee data with AG5 software Copied

AG5 software can help you with your workforce planning. Our software provides a centralized platform for managing employee data, tracking skills and qualifications, and identifying training and development needs.

We also offer a range of tools to help you assess your workforces, such as our Job Description Builder and Competency Assessment Tool.

Schedule your free demo today to learn more about how AG5 software can help you manage your workforce!

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Original version | January 25, 2023

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