By roles
Auditor
An auditor can use AG5 to verify employee certifications, assess compliance, track training and skill coverage, access audit-ready reports, and ensure accountability through change logs and real-time skills overviews.
Automated Audit Trails
- What: A secure, immutable log of every action taken in the system—e.g., changes to skills, qualifications, roles, training completions, and assessments.
- Why: Auditors expect to see who did what, when, and why. This proves system integrity and accountability.
Qualification History & Evidence Archive
- What: For every skill or training record, attach documents (certificates, sign-off sheets, assessments) and log historical changes.
- Why: Auditors often request proof of past qualifications, not just current status.
Role-Based Compliance Dashboards
- What: Dashboards that highlight compliance status by team, department, or role, with filters for overdue, expiring, or non-compliant individuals.
- Why: Enables instant visibility into areas of risk—critical during a real-time audit walkthrough.
Certification & Training Validity Rules
- What: Rule engine to define validity periods, retraining windows, and prerequisites (e.g., “must complete safety before machine operation”).
- Why: Helps enforce compliance proactively and automatically.
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Audit-Ready Export & Reports
- What: One-click export of skills, qualifications, and training records—timestamped and formatted for audit requirements (PDF, CSV).
- Why: Auditors typically ask for a list of qualified personnel for specific roles or timeframes.
eSignatures & Digital Sign-Offs
- What: Optional FDA 21 CFR Part 11–compliant electronic signatures for training completions, assessments, and approvals.
- Why: Required in life sciences and other highly regulated sectors.
Time-Stamped Versioning of Skills Frameworks
- What: Keep historical versions of skills and frameworks with effective dates.
- Why: Proves which version of the competency framework was active during a specific audit window.
When you use AG5's skills management software, you'll be able to:
- Receive compliments from your auditor.
- Display documentation and proof of qualification.
- See who entered what data and when.
- Answer any of the auditor's questions on the spot.
- Retrieve up-to-date information about any co-worker through the mobile AG5 app.
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Recognized by G2 for Excellence in Skills Management
